To display additional mail options select Additional Mail Options from the Display drop‐down located directly above the inbox. To see the Mount Royal directory or your Personal contacts list click the To: link. Sending new mail Click the New drop‐down above the inbox or click Ctrl + M. The window shown below will appear. Lotus Notes 8.5 Guide Mail Unread messages in the inbox will be bolded. Double‐clicking a message opens it. You can sort messages by Sender, Subject, Date or Size by using the up/down arrow found to the right of the heading. You can preview messages on the bottom or side of the inbox by clicking the Show drop‐down and choosing the appropriate option. Note: previewing a message does not make it read. To set Out of Office alerts, Block Mail from Sender or to Add Sender to Contacts click the More drop‐down located directly above the inbox. Lotus Notes 8.5 Guide Preferences To access preferences select Preferences from the File menu. Preferences are grouped by category. Note: you can also access preferences from the More drop‐down found above the mail and calendar area etceteras.
Clicking this menu allows you to create a new calendar entry on the fly or open the main calendar. The Day‐At‐A‐Glance feature displays all calendar entries for that day. Lotus Notes 8.5 Guide The Right Sidebar The Right Sidebar allows the user to view RSS feeds, the built in Day‐At‐A‐Glance feed and/or Sametime Contacts. The Open List can be docked by right‐clicking it and selecting ‐ Dock the Open List. Lotus Notes 8.5 Guide The Open List Used to open an application or perform a search. The Open List contains links to your mail file, calendar, contacts, the Mount Royal directory and policies & procedures etceteras. You can right‐click any application link on your workspace and select Application…Copy as Link from the popup menu to paste that link into an outgoing mail message. Note: receivers will require permission to open the application. Once the mail recipient opens the link Lotus Notes will place the application shortcut on the recipient’s workspace. The Workspace The default Lotus Notes home page (shown in the screen capture on next page) is referred to as the Workspace. The Workspace is used to create links to frequently used applications (i.e. your mail file, calendar etceteras). When you open an application for the first time a link to that application will be created on the Workspace. Note: if you accidentally close the Workspace it can be reopened by selecting the Workspace option found under the Open List. Generally, most MRU employees will use synch their Lotus Notes login with their operating system login. To do so from the File menu in Lotus Notes select Security.User Security and from the window that appears select the ‐ Log in to Notes using your operating system login ‐ option. Starting Notes and logging in Double‐click the Lotus Notes icon on your desktop.įor first time users attempting to log in your username and password will be your first initial followed by your last name (no space). As an example, my username and password would be vwinsor. Note: it is important you do not share your login information with others. Table of Contents Starting Notes and logging in . 1 The Workspace . 2 The Right Sidebar . 5 Preferences . 6 Sending new mail . 7 Attachments . 8 Administrative web file transfer . 8 Mail signatures . 8 Out of office alerts . 10 Allowing access to your mail file . 10 Accessing another mail file . 11 Text links and hotspots . 12 Organizing your inbox and reducing the size of your mail file . 13 Steps for creating an archive . 13 Compacting an application . 15 Removing attachments . 16 Folders . 16 The Calendar . 17 Adding an entry to your calendar . 17 Setting calendar preferences . 19 Allow others to view your calendar . 23 Ghosted calendar entries . 24 Applications . 25 Creating a To Do . 26 Contacts . 27 Creating a new group contacts list . 28 Using iNotes . 29 Information Technology Services Mount Royal University
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